Highwood Copse Primary School will have an annual intake of 30 children per year increasing to 60 children per year in due course. The School has an Admissions policy which is in line with West Berkshire Council’s policy for its own schools.

ADMISSION POLICY FOR 2020-2021 (Subject to DfE approval)

Determined by the Board of Directors of Highwood Copse Primary School


The objective of the admission policy is to provide policy and implementation procedures for admissions which are clear, unambiguous and fair. The policy must also ensure that the Governing Body, as the admission authority for Highwood Copse Primary School , meets its statutory responsibilities in respect of arrangements for the admission of pupils to the school.

Highwood Copse Primary School is an Academy; as such, the School is required to comply with the DfE’s School Admissions Code and the law relating to admissions.

Admissions to nursery education are subject to separate admission arrangements from those for the rest of the school. The responsibility for applying the admissions arrangements to the Nursery at Highwood Copse Primary School rests with its governing body. Attendance at a Nursery School or a Nursery Class does not guarantee a place at the school; a separate application must be made for a school place in the Reception Year.

The Nursery at Highwood Copse Primary School will operate in half day sessions and children will be offered a place in either a morning or afternoon session. Where numbers allow, both sessions will operate, but Highwood Copse Primary School reserves the right to run only one half-day session.

Children can be admitted to the Nursery during the year before they are eligible for a primary School place. Applications can be made at any time to the Headteacher. Where there are more applicants than places, the same oversubscription criteria (5 below) will be used for the Nursery as for the rest of the school.


Reception Class

September 2020 (Autumn Term) for a child whose 5th birthday falls between 1 September 2020 and 31 August 2021.

Nursery Class

September 2020 (Autumn Term) for a child whose 4th birthday falls between 1 September 2020 and 31 August 2021.


The School has admission numbers of 30 for the Reception class and in 2021, 30 for year 1. The Nursery will have 26 children in any one session. The School will accordingly admit this number of pupils if there are sufficient applications. Where fewer applicants than the published admissions number(s) for the relevant year group are received, the Academy Trust will offer places at the School to all those who have applied.


The School will process applications outside the normal local authority process for co-ordinating school offers. This means you will need to complete your LA common application form for your other choices of school in addition to the separate application for this school.

Applications must normally be made by 24th January for a place in September of the same year. Offers will be made on 1st February. If we have not entered into a funding agreement with the Secretary of State opening the School by that date, they will be conditional offers and will be confirmed once we have a signed funding agreement.

Applications for this school should be sent to the Headteacher at the following address: Highwood Copse School, c/o Newbury College, Monks Lane, Newbury. RG14 7TD or email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Pupils in the Reception year in 2020/21 will be admitted without reference to ability or aptitude.


The criteria in this section apply to entry in the Reception year in September 2020 and for later phases of the School. Where the School is oversubscribed, after the Admissions of pupils with an Education, Health and Care plan or a statement of Special Educational Needs naming the School, priority for admission will be given to those children who meet the criteria set out below, in priority order.

Highwood Copse Primary School places are allocated according to the over-subscription criteria for the school as outlined below.

A. (1) Looked After Children and children who were looked after, but ceased to be so because they were adopted or became subject to a residence order or special guardianship order immediately following having been looked after on application. (2) Children who are eligible for free school meals.

B. Siblings of Children who live within two miles of the School (from September 2021).
C. Children who live within two miles of the School.

Distances are measures in a straight line between the home address and the school.

Criteria  D and E apply to children whose permanent home address is more than two mile from the school

D. Children of members of staff. The children of members of staff at Highwood Copse Primary School or Newbury College where that member of staff is the legal parent or guardian of that child and where that member of staff has a permanent contract and employed at the school or College for two or more years at the time of application for the place.

E. All other children


Priority will be given within any of the above over-subscription criteria to the applicant whose permanent home address is nearest to Highwood Copse Primary School. Distances will be measured using the West Berkshire Admissions Geographical Information System taking a straight line between the home address and the School.

In the case of multiple births, where the last child offered a place is from a multiple birth and one or more of the siblings would fall below the limit of the admission number in the ranking, all of the children will be offered a place which will exceed the schools admission number.


Waiting lists will continue to be maintained for all children not offered a school place at Highwood Copse School. Placement will be determined by applying the over-subscription criteria.

The waiting list will remain until 1 September when parents will be asked to confirm in writing their wish to be placed on a newly constructed waiting list. Names will be removed from the lists if requested or if the offer of a place that becomes available is not accepted. Positions on waiting lists may change due to new applications or revised applications in respect of a change of preferred schools, and precedence is given to Looked After children and previously looked after children, and those allocated a place at the School in accordance with the criteria in this document.


All applications received by the School after the deadline will be considered to be late applications, apart from those applying in 2020, prior to the opening of the School. If, following consideration of all applicants, the School is oversubscribed, parents may request that their child is placed on the Schools waiting list. (see details below).


Parents offered a place for their child in Reception have a right to defer the date their child is admitted or, at the discretion of the Headteacher, take up a place part-time until the child reaches compulsory school age. Places cannot be deferred beyond the beginning of the final term of the School year for which the offer was made.


As a new school, Highwood Copse will be offering a Nursery and Reception class in September 2020. Year 1 will be provided in 2021. Parents may request that their child is admitted outside their normal age group but requests will only be considered once the School provision reaches the relevant age group in subsequent years e.g. for year 1 in 2021; year 2 in 2022.


Any parent not offered a school place at their preferred school has the right of appeal to an independent appeals panel which will be set up by the Governing Body of Highwood Copse Primary School in September 2020. Information on how to appeal will be provided with the result of the application. Appeals must be lodged within 20 school days from the date of the offer or refusal letter.

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